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Verify identities

Pre-employment screening and background checks

Confirm a candidate's identity, then check the details they've given you against payroll and super records, court listings and public profiles. Each check runs on the candidate's consent and returns a result for your team to review.

Request a Demo How it works
WatchEyeSam Taylor ▾
HomeWhats NewQuick ScreenQuick ID CheckQuick ReportOnboardingProgramsEntitiesMonitorsScreeningEventsNotesAttachmentsID ChecksDocumentation
Quick ID Checks › Jordan Ellis
Jordan EllisNon-DVS Multi-Check · Consent confirmed · 2 Nov 2026, 10:14amMove to ProgramPDF certificate
Payroll and SuperannuationSTP payroll · Superannuation
CheckValuePayrollSuper
PersonJordan Ellis · 12/04/1991MatchMatch
Middle nameLeeMatchMatch
Address8 Example Pde, Geelong VIC 3220No matchMatch
Emailjordan.ellis@example.comMatchNo match
Phone0400 000 123MatchNo match
Employer ABN12 345 678 901MatchNo match
Results returnedPayroll 5 of 6 matchedSuper 3 of 6 matched4 fields to review
Illustrative WatchEye result with mock data; layout to be confirmed. Jordan Ellis is fictional. Results use the documented Match and No match states.
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Pre-employment screening checks

Choose the checks the role needs

Every role needs some screening; the level depends on the role and its risks. Run the standard checks in WatchEye and Caspar, or through the API. The checks available to you depend on your service and configuration.

Identity

Identity checks

The question it answersIs the candidate who they claim to be?

Identity document check
  • WatchEye
  • API

Driver licence, passport, visa, Medicare and other document details compared with the issuer's record through the DVS.

Identity data check
  • WatchEye
  • API

Supplied details checked against Australian data sources with Global Data Check and ASIC ID Check.

Remote identity check
  • WatchEye
  • ID Pass

Send an ID Pass link. The candidate captures their documents and completes face matching and liveness on their phone.

Identity verification

Employment and ASIC

Employment and ASIC checks

The question it answersDo the details the candidate has given agree with the records?

Payroll and super check
  • WatchEye
  • API

Supplied details and employer ABN matched against payroll (STP) and superannuation records, field by field.

ASIC person extract
  • Caspar
  • API

Order a current or historical ASIC extract for a person, delivered as a PDF. ASIC Extracts is enabled separately and the cost is shown before you order.

Business connections
  • Caspar
  • API

Commercial Search finds businesses, companies and ABN holders, including by the name of an associated person.

How results read

Background

Background checks

The question it answersIs there information relevant to the role?

Court records
  • Caspar
  • API

Civil and criminal listings for an individual, with listing date, case number, court and location. Listings are matched on name, so corroborate before relying on one.

Public profiles
  • Caspar
  • API

Profiles linked to the candidate, usually through a phone number or email, with employment history and education where recorded. Use within your screening policy. Requires Caspar Pro.

Court records searchSocial media intelligence

Completed with the issuing authority

National police checks, Working with Children Checks, bankruptcy searches, qualification checks and reference checks are run through the relevant authority or institution. A court records search does not replace a police check, and a DVS licence check does not show traffic offence history.

VPSC list of pre-employment screening checks

Ways to run checks

Screen candidates through your team or your system

Your staff can run identity and payroll checks in WatchEye and investigate in Caspar, or your recruitment system can call the checks through the API. Many teams combine them.

Path A · Staff-run checks

Identity, payroll and super checks with WatchEye

In Quick ID Check, staff run a DVS document check or a Non-DVS Multi-Check with ASIC ID Check, Global Data Check and Payroll and Superannuation. They can also send the candidate an ID Pass link. Each result is saved in the Quick ID Check list with a PDF certificate.

Quick ID Checks lists recent checks. To check payroll and super records, start a non-DVS check.

Illustrative WatchEye screens with mock data.

Explore WatchEye

Path B · Staff investigation

People searches and record review with Caspar

Staff search for the candidate, open the full Record Detail and investigate any court listing it returns. Results are candidate records to corroborate. Court, employment and social information require Caspar Pro; ASIC Extracts is enabled separately.

Search for the candidate in People Search. Icons on a row show that court or employment records are available on the full record.

Illustrative Caspar screens with mock data.

Explore Caspar

Path C · From your recruitment system

Run checks from your own system with the API

The Global Data API runs payroll and super, court, social and DVS checks from your recruitment or HR software.

  • Your system records the candidate's consent and sends it with each payroll or super request.
  • Payroll and super results come back separately for each supplied field.
  • A sandbox is available for integration testing.
API details
Your system shows the candidate the consent wording and keeps the exact wording, the time and who accepted it.

Illustration based on the payroll_super_check reference, with mock data.

How it works

From consent to a reviewed screen

Select the checks for the role, obtain the candidate's consent, then review each finding. The steps are the same whether your staff run the checks or your recruitment system calls the API.

  1. Select checks and obtain consent

    Choose the checks relevant to the role and record the candidate's consent before any check runs.

    OutputSelected checks with a consent record

  2. Run each check

    Each check compares the candidate's details with its own source and returns its own result.

    OutputA separate result for each check

  3. Review and clarify

    Assess discrepancies and possible matches, ask the candidate about anything unclear, and record what informed the decision.

    OutputA documented review for the hiring team

Ways to run the checks Staff in WatchEye Staff in Caspar Your system, through the API Use one or combine them.

Biographic verification

See how the candidate's details compare with independent records

A WatchEye MultiCheck runs ASIC ID Check, Global Data Check and Payroll and Superannuation together. For each detail, it shows whether each source matched it, did not match it or did not check it.

Illustrative example with mock details. The checks available depend on your service and configuration.

Next step Investigate the differences that matter for the role under your screening policy.

Sources

Where each check looks

Each check uses its own source, so each result answers its own question. Select only the checks the role needs.

  • Identity

    DVS

    Identity document details, compared with the issuer's record

  • Identity

    Australian data sources

    Supplied personal details, through Global Data and ASIC ID checks

  • Employment

    Payroll records

    An aggregated Single Touch Payroll (STP) database

  • Employment

    Superannuation records

    A superannuation database, checked separately from payroll

  • Directorships

    ASIC records

    Current and historical ASIC extracts for a person

  • Background

    Court listings

    Australian civil and criminal court listings

  • Background

    Public profiles

    Linked public-profile data, licensed for screening and verification

  • Payroll and super checks need the candidate's consent for each source checked.
  • Define in a written screening policy which checks apply to each role, and which public-profile findings are in scope, before the first check runs.
  • A court check is not a nationally coordinated criminal history check.

Results

Review each finding on its own terms

Every check returns its own result. Matched details, discrepancies and possible matches sit side by side, and the hiring decision stays with your team.

Mock data. Labels to be confirmed against each product's result screens.

The certificate it produces

Each Quick ID Check has a PDF certificate for the candidate's file. It records what was checked, each source's result and the consent confirmed before the check ran.

  • Check result and outcome

    A MultiCheck passes if any selected check passes, so review each field as well as the outcome.

  • Payroll and super results by field

    Each detail shows Match, No match or Not checked for each source, with the verification request reference.

  • Consent terms

    The consent wording, who accepted it and when.
Sample certificate laid out from a real WatchEye MultiCheck certificate, with Jordan Ellis's mock details.

Follow up with Caspar

Investigate a discrepancy or possible match in Caspar. Search with the details you hold, then open the full Record Detail. Results are candidate records to corroborate, not confirmed identities, and they do not change the result of another check.

Illustrative Record Detail with fictional details. Scroll the panel, or choose a note to jump to that section. Sections shown depend on the record and your subscription.

Access options

Choose where the checks run

The options differ in who enters the details and where results go. Many teams combine them, for example identity and payroll checks in WatchEye and court searches in Caspar.

  • WatchEye Quick ID Check

    Run DVS document checks and a Non-DVS Multi-Check (ASIC ID Check, Global Data Check, Payroll and Superannuation), or send an ID Pass link to the candidate.

    Details entered by
    Your staff, or the candidate through ID Pass
    Result appears in
    Quick ID Check list and PDF certificate
    About WatchEye

  • Caspar

    Search court listings, order ASIC person extracts, look up businesses and review record detail. Court, employment and social information require Caspar Pro; ASIC Extracts is enabled separately.

    Details entered by
    Your staff
    Result appears in
    Caspar, with search history in My Activity
    About Caspar

  • Global Data API

    Call payroll and super, court, social and DVS checks from your recruitment system.

    Details entered by
    Your system
    Result appears in
    The API response
    API details

API

Build screening into your recruitment system

Request schemas and example calls are in the API reference. A sandbox is available for integration testing.

API reference(opens in a new tab)API catalogue
Jordan EllisIllustrative verification result
Supplied fieldPayrollSuper
Name and date of birthJordan Ellis · 12/04/1991MATCHEDMATCHED
Address8 Example Pde, Geelong VIC 3220UNMATCHEDMATCHEDDiscrepancy: payroll records do not match the supplied address.
Employer ABN12 345 678 901MATCHEDUNMATCHED
Mock data. A non-match is not a definitive finding about the person's employment.

Getting started

Plan screening around the roles you hire for

Tell us which roles you hire for and the checks each needs. Access depends on your service and configuration; we can talk through the right setup and commercial terms.

Before your first screen

  • Write a screening policy that sets which checks apply to each role.
  • Decide how you will obtain and record the candidate's consent.
  • Decide who reviews findings and how outcomes are recorded.

Bring to the demo

  • The roles you hire for
  • The checks each role needs
  • Expected monthly volumes
  • Your recruitment or HR system
Request a Demo

Questions

Questions about employment checks

What consent is required?

Payroll and super checks run only on the candidate’s recorded consent, captured before the check runs. Court and social checks run under your screening policy, through the same consent flow.

Why check records instead of calling referees?

Because referees are chosen by the candidate, and records are not. A referee list tells you what the people the candidate selected are prepared to say.

Payroll and super checks show whether the details the candidate supplied, including an employer ABN, agree with those records.

What does a payroll and super result look like?

Per-field results, not a single verdict. Each supplied field comes back as Match or No match, separately for payroll and super.

A candidate who gives an old address produces a different result from one whose name and date of birth do not match. You decide which discrepancies matter for the role.

Do we receive a complete career history?

No. The payroll and super check provides field matching, not a complete employment-history report. It does not return employment dates, salary or contribution history.

What do the court records cover?

Australian civil and criminal listings. A detail report shows the listing date, case number, court and location, state, listing type and case title for each case.

Listings are matched on name, so a result may relate to a different person with the same or a similar name. Corroborate it before relying on it.

A court check is not a police check, and it does not replace one where legislation requires a police check for the role.

What are the limits on social checks?

Only public profile data is returned, and it is licensed for screening and verification purposes, not for marketing.

Most employers restrict use to role-relevant findings under a written screening policy. Public profiles surface information with no bearing on the role, and some of it falls into protected categories.

How do we follow up a discrepancy?

Investigate it under your verification process and ask the candidate where needed. Caspar can help: search with the details you hold and review connected records such as address history. A Caspar record adds context for your review; it does not change the payroll or super result.

Where are results kept?

In WatchEye, Quick ID Check results are saved in the Quick ID Check list with the date, subject, check type and outcome, and each has a PDF certificate. Caspar keeps your search history in My Activity.

Request a demo

Plan a screen for the roles you hire for

Tell us which roles you hire for and the checks each needs. We'll walk through how the checks run and how results come back.

Prefer to talk? Call 03 9948 4089, 9am to 5pm AEST, Monday to Friday.

Get started Request a Demo

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